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 Duration 7 hours

Course Outline

AI Foundations in the Administrative Environment

  • Defining AI and exploring its relevance to administrative positions
  • A comprehensive look at ChatGPT, Copilot, and Gemini
  • Addressing privacy and security protocols when deploying AI

AI-Driven Content Development and Refinement

  • Composing and polishing professional email correspondence
  • Condensing meeting minutes and extensive documentation
  • Accelerating the creation of reports, proposals, and memoranda

Intelligent Scheduling and Task Coordination

  • Utilizing AI to optimize calendar management and meeting logistics
  • Generating meeting agendas and post-meeting follow-up communications
  • Configuring reminders and task lists via Copilot or Gemini integrations

Advanced Prompting and AI Interaction

  • Strategies for writing high-impact prompts to achieve optimal outcomes
  • Adjusting tone, style, and document formatting
  • Refining and correcting AI-generated outputs through iteration

Multilingual Support and Accessibility

  • Leveraging AI tools for text translation services
  • Crafting inclusive and accessible communication materials
  • Adapting language to support diverse stakeholders

Application in Public Sector Contexts

  • Case studies of AI-integrated workflows in government agencies
  • Reviewing policies and guidelines regarding AI adoption in public administration
  • Staying current with evolving tool capabilities and updates

Conclusion and Path Forward

Requirements

  • Fundamental digital skills and familiarity with standard office applications (e.g., Microsoft Word, Excel, email clients)
  • Proficiency in navigating web-based platforms
  • No existing expertise in artificial intelligence technologies is necessary

Target Participants

  • Clerical and support staff
  • Administrative specialists
  • Public sector operational personnel

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