Personal Efficiency and Managing Meetings Training Course

Self-Awareness and Interpersonal Dynamics

• Recognize that requesting others' attendance imposes your priorities on them
• Explore the underlying drivers of behavioral patterns
• Assess how your actions impact others and understand discrepancies between expected and actual responses

Strategic Meeting Management

• Evaluate the necessity of meetings against available alternatives and their relative merits
• Master the end-to-end meeting workflow:
  • Developing meaningful agendas that clearly define objectives, topics, and time allocations
  • Selecting only essential participants to ensure focused discussions
  • Moderating the session by keeping contributions relevant, adhering to the agenda, and respecting time limits
  • Documenting key outputs, focusing on actionable items rather than exhaustive minutes
  • Scheduling necessary follow-up sessions

Strategic Participation in Meetings

• Challenge the assumption that all invited meetings require your presence
• Develop criteria for deciding whether to attend or decline
• Identify valid justifications for opting out
• Explore appropriate behaviors and strategies during meetings regarding participants, topics, and timing

Enhancing Personal Efficiency and Time Management

• Establish and maintain personal and professional goals
• Refine work prioritization skills
  • Determining essential tasks
  • Ranking activities by importance and urgency
• Examine the dynamics of employee-imposed time and mutual accountability
• Identify and mitigate "time bandits" that detract from productivity
  • Email management
  • Telephone usage
  • Unplanned interruptions
  • Procrastination and displacement activities
  • Other distracting factors
• Develop effective delegation techniques
• Cultivate assertiveness, including finding compromises and delivering clear refusals when necessary