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 Duration 14 hours (2 days)

Course Outline

Session 1 – Virtual (2 hours): Communication and Organization with Google Workspace

  • Gmail: Structuring email management and maximizing productive usage
  • Google Calendar: Establishing events, reminders, and meetings; overseeing shared calendars
  • Google Meet: Facilitating video calls from Gmail and Calendar; utilizing collaboration features (chat, recording, screen sharing)
  • Practical activity: Simulating a workday using Gmail, Calendar, and Meet to coordinate team activities

Sessions 2, 3, and 4 – In-person (12 hours total): Productivity and Collaboration in the Cloud

  • Google Drive: Creating, organizing, and retrieving files; sharing documents and controlling permissions
  • Google Docs: Generating collaborative documents; utilizing comments, suggestions, and version history
  • Google Sheets: Implementing basic formulas, pivot tables, and charts; engaging in real-time collaboration
  • Google Slides: Crafting online presentations; collaborating on presentation content
  • Communications – Chat/Gemini: Overview and application of available tools
  • Practical activity: Group project where teams create a Drive folder containing a document, spreadsheet, and presentation that integrate AI

Supplementary Components

  • Video tutorials for each individual tool
  • Virtual practical activities: - Prepare a weekly schedule in Calendar - Develop a collaborative report in Docs - Design a simple dashboard in Sheets - Record a short presentation in Meet with Slides
  • Final online evaluation: questionnaire

Summary and Next Steps

Requirements

  • Basic computer literacy
  • Familiarity with standard office productivity applications
  • Commitment to engaging in practical group exercises

Target Audience

  • Staff members aiming to bolster their digital competencies
  • Academic and administrative professionals
  • Teams seeking to optimize communication and collaboration using Google Workspace

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